Organizing an event is no small feat; there’s food, music, security, and a whole lot of logistics to bear in mind. Regrettably, events generate a substantial amount of waste – from discarded food and drink containers to waste from vendors. Effectively dealing with this waste can enhance the experience of attendees, reduce the environmental impact of the event, and potentially lower costs associated with waste disposal.
Factors to Consider When Determining the Number of Trash Cans Needed
Deciding on the number of trash cans does not have a one-size-fits-all answer. It significantly depends on the following aspects:
1. Size of the Event: The larger the event, the greater the quantity of waste, thus, the need for more trash cans.
2. Duration: Extended events tend to generate more waste compared to shorter ones.
3. Type of Event: Events where food and drink are served normally require more trash cans than others.
4. Layout of the Venue: Spacing and layout may determine the optimal placement and number of trash cans.
5. Anticipated Crowd: The more guests attending, the more waste is likely to be generated.
Remember, the goal is to have enough trash cans but not to the point that they become obtrusive or unsightly. Striking the right balance is key in making your event successful and enjoyable for everyone.
Estimating Attendee Count
On average, an event generates around 1 pound of waste per attendee per meal, based on data collected from various events.
For example, an event that offers breakfast, lunch, and dinner for 500 attendees would generate around 1,500 pounds of waste – the equivalent of half the weight of a mid-size sedan!
Methods for Estimating the Number of Attendees
To estimate the number of attendees, you’d want to consider a few factors such as:
Historical data: If this is an annual event, previous attendance records can offer a good starting point.
Registration or ticket sales: This offers the most accurate count, though you may need to factor in a no-show rate.
Similar events: Looking at the attendance of similar events in your area can provide a rough idea.
Considerations for Different Types of Events
Different types of events might have different waste generation patterns. A lavish banquet might generate more food waste, while a cocktail event might mainly produce bottle and glass waste.
Planning specific types of recycling and trash bins based on this can help divert more waste from landfills.
Remember, these are estimates and it’s always good to have a little extra to accommodate any unexpected increases in waste. After all, better to have and not need, than to need and not have!
Formula for Estimating Waste Generation per Attendee per Meal
Studies and past data indicate that, on average, an event generates about 1 pound of waste per attendee per meal.
Therefore, to calculate an estimate of waste your event will generate, simply multiply the number of attendees with the number of meals you will provide.
For instance, if you’re planning an event that provides three meals (breakfast, lunch, and dinner) and you expect 500 attendees, your formula would look like this: 500 attendees x 3 meals = 1500 pounds of waste.
Factors Affecting Waste Generation
Several factors can affect this basic estimate:
1- Type of meals: Light meals might generate less waste, while substantial meals could yield more waste.
2- Service Type: Use of disposable serviceware may increase waste, compared to reusable items such as china and glassware.
3- Event Design: The overall design and operations of your event can also affect the waste generated.
Calculating the Total Waste Generated
The next step is to calculate the total waste generated at the event. This should include not only waste from meals, but also other waste materials like packaging, banners, and marketing materials.
You can use data from similar past events as a starting point and adjust based on the difference in event size or type.
Remember to follow EPA guidelines and local regulations for waste management, including specific rules for waste streams like chemical, biological, or other hazardous materials.
Estimating the Capacity of Each Trash Can
The capacity of a trash can is measured in terms of gallons. To determine the gallon capacity of a trash can, measure the height and diameter of the can and do some math accordingly.
Consider these quick facts:
- A 32-gallon can often fits 100 people per hour for an event.
- A 55-gallon drum typically serves 150-200 people for a one-day event.
Additional Considerations
While calculating the number of trash cans needed for an event is essential, it’s equally important to consider where these trash cans should be placed and how waste will be segregated.
# Placing Trash Cans Strategically
Location matters when it comes to waste management at events.
Ideally, trash cans should be easily accessible and placed where the most garbage is likely to accumulate, like food stalls, entrance and exit points, and near restrooms.
They should be visible, so they’re easy to spot and use.
# Providing Separate Bins for Recycling and Composting
Promoting sustainability should not stop at waste management. Separate bins for recycling and composting can increase environmental awareness amongst guests and reduce waste that goes to the landfill.
Tips for encouraging sustainability:
- Provide separate bins for recyclables (paper, plastic, glass etc.) and organic waste (food scraps, food-soiled paper, yard waste etc.)
- Communicate the purpose of the bins and educate the guests about the importance of recycling and composting.
References
https://physicalplant.ucsc.edu/plant-services/grounds/event-support.html
https://www.aysrentals.com/articles/preparing-an-event-waste-management-plan-a-guide
https://www.epa.gov/smm/managing-and-reducing-wastes-guide-commercial-buildings
https://wasteremovalusa.com/blog/dumpster-rental-for-event-planning-and-cleanup/
https://louisvilleky.gov/government/public-works/services/order-garbage-or-recycling-cart
https://www.victorvilleca.gov/government/city-departments/community-services/trash-recycling/trash/residential-trash-and-recycling-collection-guidelines
